Posts explaining DebConf

Submitted by gwolf on Tue, 08/24/2010 - 07:51

Just echoing what happens in Planet Debian for people who follow my blog (or any other planet where it is syndicated) and is interested in DebConf processes — I'm specially thinking about people interested in preparing a bid for hosting a future DebConf, as well as people organizing hacking conferences who are interesed in understanding how DebConf works:

Richard Darst, a.k.a. our very invaluable MrBeige, started a series of posts describing various processes of DebConf organization. He explicitly asked me for comments while this series was still in planning/wiki stage, but I failed miserably at doing so ;-) So at least I'll publicize his work, linking from here:

  1. DebConf and Debian: Introductory message, basically outlining (Richard's view on) the relation between Debian and DebConf. This is not yet a clear thing — It seems we are converging on the fact that DebConf *is* part of Debian, but there are several things to clear before it is viewed as a done deal.
  2. Timeline of a DebConf: Running a DebConf as a local team is not (just) becoming crazy for two weeks, leaving life behind ans working hard for having your friends and peers in your hometown. It is an interesting full two year process, with different phases and aspects for the work. Richard has been involved as an organizer for the last two years, and he summarizes the main periods here.
  3. What is the DebConf team?: We talk about the localteam and the globalteam as if those terms make any sense. Then again, we have had people as part of localteam who live in different countries... What does this mean? What are the tasks of the teams? How do you join? What kind of work is expected from you? What is the real difference between the teams, if there is any?
  4. The DebConf selection process: How does the next year's venue selected? How is this "contest" held? When do you have to submit your proposal? How is it ranked/judged/decided? As I have told several people, the first document you should check is always the location checklist (also linked from Richard's text), but having this timeline will surely help you know what to expect.
  5. How DebConf manages money?: How should the DebConf fundraising process be, and how it actually is; what is the money relation with the whole Debian project... and a couple of points where you can step in and help, as managing money is really difficult
  6. DebConf budgeting for a single conference: A bit further details on how fundraising, negotiations and money spending was handled for DebConf 10
  7. The DebConf registration process: What are the parts of our registration process? When does it open/close? Why are the deadlines set so early? How has this been determined in the past? What is corporate and professional attendance?
  8. DebConf Fundraising (this text by Pablo Duboe): If you want to host a DebConf, an important part of the job is to get money. How should you do it? Who should you ask, what can we show to potential sponsors, how can we approach them?
  9. How DebCamp relates to DebConf: What is DebCamp? What are the terms for participation? what can you expect to have (and to lack)?
  10. The DebConf travel sponsorship process (this text by Michael Schultheiss): How is the money for travel sponsorship (travel fare only, lodging and food not included here) awarded to the people requesting it? How does the team reviewing this work decide on whom to grant to? What are the decision criteria?

I don't know if MrBeige is planning further parts for this series; if the past four were interesting, you should check on his weblog. Update: Yes, he is planned, and he has delivered. Adding them to the list as they flow...

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